From State Dinners and the Awards Gala to unparalleled island experiences, the PLAN Australia National Conference will take your business and your senses to new heights.

Stay tuned! We'll be updating you on our social agenda in the lead up to the conference.

The following evening events are included in the conference registration package.

Welcome Dinner Reception – Tuesday 13th September

State Dinners – Wednesday 14th September

Gala Awards Dinner – Thursday 15th September

The Gala Awards Dinner is always a night of celebration and this year will be no exception.

Please note: All fees are inclusive of GST and Optional Tours are additional extras that are not included within the cost of the Conference Registration Package.

We have negotiated a 10% discount with Cruise Whitsundays for the following tours booked between now and the 15th September for anyone considering pre/post travel between 7 and 21 September:

Note the timings of these particular cruises do not co-ordinate with the conference agenda.

• Great Barrier Reef Adventure
• Whitehaven Beach Half Day
• Picnic on Whitehaven
• Whitehaven Beach Full Day

For more information on the cruises please visit www.cruisewhitsundays.com. To make a booking please call Cruise Whitsundays directly on 07 48467000 and quote the promotion code ‘PLAN2016’. Please note the timings of these particular cruises do not co-ordinate with the conference agenda.

Option 1 - Sponsors' Golf Day

The Hamilton Island Golf Club is located on Dent Island and features some of the most spectacular views of any golf course in the world. It plays host to our Sponsors’ Golf Day on Thursday afternoon from noon - 5pm.

Cost is $123 and includes:

• Green Fees - 9 holes
• Return coach transfers from the Reef View Hotel to the Island Links Transfer to Dent Island
• Return Island Links transfers
• Lunch pack

A dress code applies for the golf course please visit www.hamiltonislandgolfclub.com.au/dress-code for full information.

Option 2 - Reef Ryder Two in One

Make the most of your time in the Whitsundays with a half day speed-boat tour aboard Reef Ryder to snorkel Chalkies Beach and discover the pristine beauty of Whitehaven Beach.

The trip consists of 30 minute travel time to Chalkies Beach for one hour of snorkelling. Chalkies beach is home to a wide variety of marine life, including visiting turtles and manta rays. You will also get an hour at Whitehaven Beach where you can wander the beautiful white sands or feed the fish. If you’re feeling energetic, you can walk to the lookout at Tongue Point or join in on some beach games.

Inclusions:
Speed boat transfers
All snorkelling gear
Beach and sports games on Whitehaven Beach
Soft drinks and water

What to bring:
Towel
Sunscreen
Camera
Swimmers
Flat-soled shoes or thongs (no high-heels)
A light jacket or warm clothes for after swimming or if the weather becomes cool.

Departs: 1.30pm and returns at 4.30pm (weather and wind speed permitting)

Cost: $90 per person

Option 3 - Afternoon Cruise

Discover the Whitsunday Islands on-board a piece of Australian Maritime History, the Denison Star. Enjoy a delicious afternoon tea, relax, and soak up the view.

Your two-hour cruise will take you around the Whitsunday Islands, and enable you to experience the incredible beauty of this renowned area, at a relaxed pace.

The delicious afternoon tea: While enjoying the beautiful scenery, you’ll be served a light afternoon tea with freshly baked scones, tea, coffee or soft drink. If you’re feeling peckish, you can also purchase some fresh Queensland tiger prawns, or a King Island cheese platter.

Inclusions:
2 hour sightseeing cruise throughout the Whitsunday Islands to Cid Harbour approximately 6nm north of Hamilton Island (weather permitting).
Afternoon tea of freshly baked scones with tea, coffee or soft drink
Informative commentary from the crew on board
Special afternoon cruise menu available for optional extras
Reef levy included

What to bring:
Flat-soled shoes
Light jacket
Cash or credit card for sundries.

Departs: 2pm and returns 4pm

Cost: $44 per person

Option 4 - Half Day Luxury Sail & Swim

Ricochet is a unique, 47ft, state of the art, carbon-fibre catamaran that offers an exhilarating sail without compromising on comfort and sophistication. No expense has been spared on her design and construction to ensure she is light, fast and luxurious for an experience that no other yacht can offer.

This private charter allows an intimate group to avoid the crowds and explore your own private beach as well as a selection of secluded snorkel sites. There is plenty of room for everyone with Ricochet’s expansive size and stable platform ensuring ample room to sit and relax for sailors of all levels.

Inclusions:
3 ½ hour sailing
Lunch and afternoon tea
Selected beer, wine, bubbles and soft drink

What to bring:
Swimmers, hat, sun block and camera
Flat sole shoes or thongs
One small backpack or soft bag per couple
Jacket for the cooler months
Cash or credit card for optional merchandise purchases.

Departs: 12.30pm and returns 4pm

Cost: $259 per person based on 12 guests

Option 5 - On The Edge Sail and Swim

Travel aboard one of Hamilton Island’s most comfortable and fully-equipped catamarans, On the Edge for an afternoon of sailing, swimming and snorkelling.

This private charter allows our group to avoid the crowds and will explore a selection of secluded snorkel sites.

Inclusions:
3 ½ hour sailing
Lunch and afternoon tea
Selected beer, wine, bubbles and soft drink

What to bring:
Swimmers, hat, sun block and camera
Flat sole shoes or thongs
One small backpack or soft bag per couple
Jacket for the cooler months
Cash or credit card for optional merchandise purchases.

Departs: 12.30pm and returns 4pm

Cost: $139 per person based on 50 guests

Option 6 - Fishing Charter

For both novice and experienced fishing enthusiasts, Renegade and Outlaw Fishing Charters can deliver a truly memorable fishing experience.

Inclusions:
Equipped for game and reef fishing
Soft drinks, water bait and tackle
All caught fish will be cleaned and filleted

What to bring:
Hat
Towel
Sunscreen
Camera
Swimmers
BYO alcohol, no bottles, cans only
Flat-soled shoes or thongs (no high-heels)
A light jacket or warm clothes

Departs: 1pm and returns 4.30pm

Cost: $179 per person

Registration includes:

• Three nights twin share accommodation (two queen beds) at the Reef View Hotel
• Return airport transfers and porterage
• Full buffet breakfast daily
• Full conference day passes for entry into all sessions
• Tickets to all social events including the Welcome Dinner Reception, State Dinners and Gala Awards Dinner. Dinner, drinks and entertainment costs are included
• Complimentary use of non-motorised watercraft including catamarans, paddle skis, windsurfers and snorkelling equipment
• Complimentary use of island gym and tennis court hire
• Complimentary WiFi

Conference Day Pass for either day

Day 1: $350 (full day)

Day 2: $200 (half day)

Includes access to all sessions, food and beverages for the chosen day.

Welcome Dinner Reception: 5.30pm - 9pm

Tuesday 13th September
Fee: $175

State Dinners: 6.30pm - 10.30pm

Wednesday 14th September

Fee: $200

Gala Awards Dinner and After Party

Thursday 15th September
Fee: $220

Please note: All fees quoted include GST.

Payment

Payment in full must be made by credit card upon registering.

Conference delegates will be accommodated at the Reef View Hotel on Hamilton Island.

Accommodation included in the registration fee is based on twin share, being two queen beds.

For more information visit: www.hamiltonisland.com.au/accommodation/reef-view-hotel

Single Room Upgrade

A single room can be booked via the registration process.

If you wish to have a room to yourself during the conference the single room upgrade for three nights is $460.50.

If you want to bring your partner/spouse/family to Hamilton Island, the best option is to book and pay for your own room. The single room upgrade for three nights for up to two adults and two children (12 and under) in the room (utilising the existing bedding of two queen beds) including breakfast is an additional $541.50 on top of the conference registration fee.

Beach Club Accommodation

The Beach Club is an adults only resort located on the beachfront across the road from the Reef View Hotel. For more information please visit: www.hamiltonisland.com.au/accommodation/beach-club-hotel-resort.

Upgrades to the Beach Club are available on a limited basis. The price to upgrade for the three nights of the conference for two adults is $1,399.50 on top of the conference registration fee and includes:

• Daily a la carte breakfast in the Beach Club Dining Room
• VIP Airport to accommodation return transfers and porterage
• VIP chauffeur service
• Complimentary use of non-motorised watercraft including catamarans, paddle skis, windsurfers and snorkelling equipment
• Complimentary use of island gym and tennis court hire
• Complimentary WiFi

Families

Hamilton Island is very family friendly. In fact, children eat and stay free on the island. See www.hamiltonisland.com.au/things-to-do/kids-eat-free for more detail.

Family Rooms (two queen size beds in one room and two king single beds in the other) consisting of an interconnecting room (without a balcony) are available on a limited basis. The surcharge for a family room for up to two adults and four children (12 and under) including breakfast is an additional $970.50 on top of the conference registration fee. Family Rooms accommodate a maximum of 6 people utilising the existing bedding.

Please contact Imaje Events if you require further details:

Tel: (03) 9598 7744
Email: events@imajeevents.com.au

Cancellation policy

Registration Cancellation

• A non refundable fee of $300 along with any additional credit card fee will apply to cancellations made between registering and 12th August
• No refunds will be given for cancellations made after the 12th August

Single room cancellation

• The single room supplement fee of $460.50 will be refunded if members notify the event organisers before 12th August
• No refunds will be given for cancellations made after the 12th August

Transportation

Conference attendees are responsible for their own flights to Hamilton Island.

Return airport transfers are included and meet all flights into Hamilton Island.

Departing transfers to the airport are also included and arranged by the hotel.

Flights

Flights are your own responsibility. Qantas, Virgin and Jetstar fly direct to Hamilton Island from Sydney and Brisbane and Qantas flies direct from Sydney, Melbourne, Brisbane and Cairns. Virgin also fly direct from Melbourne.

Getting to the hotel

Return airport transfers are included and all flights are met on arrival.

Note: While Imaje Events/PLAN Australia is offering this service, we do not claim to represent companies other than PLAN Australia in any way. Any additional costs charged by third parties shall bear no relevance to this service provided by PLAN Australia.

Climate

It's Spring in September in the Whitsundays. The weather is very predictable with an average daily temperature around 25°C. The evenings can still be cool.

Conference attire

Smart casual dressing is recommended during the daytime conference sessions and the Welcome Dinner Reception and State Dinners. A jacket is recommended as the evenings can be still quite cool. Something a little more glamorous is recommended for the Gala Awards Dinner i.e. suit and tie for men and cocktail dresses for women.

Why not extend your stay!

Hamilton Island has so much to offer and is the gateway to the Whitsundays.

The conference dates coincide nicely with Victorian and Queensland school holidays.

Hamilton Island is extending the negotiated room rates for up to 3 nights pre and 3 nights post the main conference dates as follows:

Reef View Hotel Room - $290 per night room only

Reef View Family Room - $450 per night room only

Beach Club - $620 per night including a la carte breakfast

Additional nights can be booked via the registration process. A credit card will be required to guarantee your booking for any extra nights and full pre-payment will be required 30 days prior to arrival. Part or full cancellation of any extra nights made within 30 days of arrival will incur a 100% cancellation fee.

Please note that there is a 1.25% credit card surcharge for Visa and Mastercard and a 3.36% surcharge for American Express.

Alternatively you may wish to consider extending your stay in one of the many holiday homes located on Hamilton Island. Visit www.hihh.com.au for more details.

If you have enquiries regarding registration, payment, accommodation and flights (if applicable), please contact the conference organisers:

Tel: (03) 9598 7744
Email: events@imajeevents.com.au

Golf

The Hamilton Island Golf Club has some of the most spectacular views of any golf course in the world. Designed by champion golfer Peter Thomson, the par 71 course on neighbouring Dent Island measures 6,120 meters and is the only 18 hole golf course on its own island in Australia. The championship course has been designed to challenge all levels of golf enthusiasts, from novice to professional golfers.

We have negotiated a discounted price of $77 (9 holes) and $112 (18 holes) with the club. To qualify for this rate and to ensure you get your preferred tee time prior to arriving on the island you will need to book via the website - www.hamiltonislandgolfclub.com.au/play/booking-request and in the additional comments field mention the PLAN Australia conference. You must also mention this in the Pro Shop on day of play to receive the discount.

A dress code applies for the golf course please visit:

Note: While Imaje Events/PLAN Australia is offering this service, we do not claim to represent companies other than PLAN Australia in any way. Any additional costs charged by third parties shall bear no relevance to this service provided by Imaje Events/PLAN Australia.

Buggies on Hamilton Island

Hamilton Island's iconic golf buggies offer a convenient and fun way to get around the island - at your own pace. Buggies are not necessary as the Convention Centre is located adjacent to the Reef View Hotel and transport is provided to all evening events (if applicable) however they are in demand and sometimes difficult to secure if you wait until you arrive on the island.

For more details and to make an online booking visit: www.hamiltonisland.com.au/getting-around-island/buggy-hire